Supplier order confirmations
Your supplier confirms.
You see what changes.
Prices, quantities and delivery dates: Typelens reads the supplier confirmation and compares it with your purchase order. Differences reach your team before the ERP is updated.
Original document, extracted fields and PO. In one view.
Velora Demo Ltd.
CO-778
Order ref. · PO-517
VL-24
12 mm valve
120
€ 4,80
Delivery
18/10/2026
Confirmation
CO-778
Purchase order
PO-517
Item
VL-24
Quantity
120
Price
€ 4,80
Delivery
PO: 15/10 →18/10
Reads the document
The purchasing team’s daily work
A received confirmation is not yet a checked order.
The PDF may look right. But a postponed date, a revised price or a different quantity can change what you expect from your supplier.
Conditions to check again
Open the PDF, find the purchase order in your ERP and compare every line. A repetitive check that multiplies with every supplier.
Differences hidden in details
A delivery delay in a note. A price change on one line. A confirmed quantity that covers only part of your order. These are the details to see early.
Decisions scattered across emails
Purchasing, back office and planning exchange clarifications. They need a shared view of what was requested and what has been confirmed.
Field-by-field comparison
Beyond reading a PDF. Check it against the order.
Typelens puts confirmation data in the context of the PO. Your team can focus on the points that need a decision, with the source document close at hand.
| What you compare | On the confirmation | On the purchase order |
|---|---|---|
| Order reference | The PO referenced by the supplier | The order to link the confirmation to |
| Items and lines | Supplier item codes and descriptions | The requested items and order lines |
| Quantities | What the supplier confirms | What you ordered |
| Prices | The confirmed conditions | The prices on the PO |
| Delivery dates | The date provided by the supplier | The date requested on the order |
Comparison fields and rules are defined around your process and the data available in your ERP.
How it works
From incoming confirmation to reviewed proposal.
A workflow for purchasing: capture, read, compare and let the people who know the supplier relationship decide.
Capture the confirmation
Emails and attachments enter through the configured channel. The source document stays available during review.
Read the relevant data
Typelens identifies order references, items, quantities, prices and delivery dates present in the document.
Compare with the PO
The data is checked against the purchase order. Differences and uncertain matches are highlighted.
Approve the proposal
Your team reviews differences and decides what to accept. The ERP handoff follows the rules of the configured workflow.
Purchasing stays in control
The date changes. The decision stays yours.
The supplier confirms 18 October instead of the requested 15 October. Typelens makes the difference visible; your team assesses its impact and decides whether to accept it or ask for clarification.
- See the source document alongside extracted data.
- Compare the confirmed condition with the requested one.
- Review the proposal before the ERP handoff.
Requested date on the PO
15 October
Date confirmed by the supplier
18 October
Delivery postponed · needs review
Illustrative example with sample data.
Your ERP, your process
Start with your confirmations and orders.
Configuring the workflow calls for representative documents, access to comparison data and clear rules for differences. In the demo we look at a practical process, not a hand-picked perfect PDF.
Real documents
Your suppliers’ confirmations, with the layouts and notes you encounter every day.
Purchase order data
References, lines and conditions to retrieve from your business system.
Review rules
Fields to compare, differences to flag and steps that need approval.
Order confirmation questions
Documents, differences and your ERP: setting up the workflow for purchasing.
Book a personalised demo
Let’s compare one of your confirmations.
Show us how confirmations arrive, which ERP you use and which differences you want to catch. We will help you evaluate the workflow for your purchasing process.